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Online board meetings are becoming more common in the non-profit sector. As more boards opt for video-based meetings, the number of these meetings is growing. While there are some who believe that face-toface meetings are superior than virtual meetings, it’s essential to know the benefits of using technology that is virtual and how you can use it to facilitate productive discussions and decision-making.
There are a variety of video conferencing platforms online that include low-cost and free options, to host your virtual board meeting. It is important to choose a platform that will work for everyone on your board. If your board has members scattered across the country or even around the world it is essential to offer screen sharing to give the best experience. If your board is on a tight budget, consider phone conference options that provide audio only for those who don’t have video capabilities.
A shorter agenda will help your meeting run smoothly and prevent it from becoming too long. It requires you to focus on only the most important issues, and ensures everyone has the chance to speak.
3. Set the meeting up for an hour that is most convenient for all participants.
If your board members are in different areas of the country or even across the world, you will need to make sure that the time your meeting is scheduled for all of them. Also, you should consider other factors that might influence their ability to attend including early mornings or late nights or busy commutes, as well as common break times.